COMPLETING AND SUBMITTING EMPLOYER DECLARATIONS
What is it?
An employer is required to submit reconciliation returns showing details of the total amount of Employees' Tax [Pay-As-You-Earn (PAYE)], Skills Development Levy (SDL) and/or Unemployment Insurance Fund (UIF) deducted or withheld as well as the details of Employee Tax certificates [IRP5/IT3(a)s] issued during the tax year.
The Monthly Employer Declaration (EMP201)
The amounts deducted or withheld by the employer must be paid to the South African Revenue Service (SARS) on a monthly basis, by completing the Monthly Employer Declaration (EMP201). The EMP201 is a payment declaration in which the employer declares the total payment together with the allocations for PAYE, SDL and UIF. A unique Payment reference number (PRN) will be pre-populated on the EMP201, and will be used to link the actual payment with the relevant EMP201 payment declaration.
A single Payment Reference Number (PRN) per period has been introduced on the EMP201. Read more.
The Employer Reconciliation Declarations (EMP501, EMP601 and/or EMP701)
The Employer Reconciliation process is where an employer is required to submit an accurate Employer Reconciliation return (EMP501), and if applicable, Tax Certificate Cancellation Declaration (EMP601) and Reconciliation Declaration Adjustment (EMP701) in respect of the EMP201s submitted, the payments made and the IRP5/IT3(a)s for the:
- Interim period – which is for the transaction period 1 March to 31 August
- Annual period – which if for the full tax year 1 March to 28/29 February.
Note: Employer reconciliation submissions must be made to SARS by the date, as prescribed by the Commissioner, by notice in the Government Gazette.
The Employee Tax Certificate [IRP5/IT3(a)]
An employer must issue an employee with an IRP5/IT3(a) where remuneration is paid or has become payable. The IRP5/IT3(a) discloses the total employment remuneration earned for the year of assessment and the total deductions.
The Draft Employment Tax Incentive Bill and the Draft Business Requirements Specifications (BRS) are now available for comment on our new Consultation webpage. This draft Bill is aimed at supporting the private sector in the employment of young people between the ages of 19 and 29 years who are in possession of a South African identity document (ID). To give us feedback click here.