third party DATA SUBMISSION to sars

What's new?

  • 30 April 2019 - Reminder! Third Party Data Submissions: 01 April – 31 May 2019

    This serves as a reminder that the deadline for the SARS Third Party Data Annual Submissions process for the period 1
    March 2018 – 28 February 2019 opened 1 April 2019 and will close on 31 May 2019. Submissions in respect of data
    files and declarations of the various reportable data types, as detailed per Table 1 are now due.

  • 19 March 2019 - Third Party Data Submissions: 01 April – 31 May 2019

The SARS Third Party Data Annual Submissions process for the period 1 March 2018 – 28 February 2019 opens on 01 April 2019 and will close on 31 May 2019. Submissions in respect of data files and declarations of the various reportable data types as detailed per Table 1 are now due. are now due.

Table 1: Submission Dates – 2019:

Data Type:​ Trade Test Platform Go-Live: Production Submissions: Applicable Business Requirement Specification (BRS):
​IT3 (b, c, e, s)

 

01 April 2019​ ​ ​ ​

​ ​ ​ ​

17 April 2019 –
31 May 2019

 

BRS_2014_IT3_v2.0.3-27 |
Clarification Document IT3
​Medical BRS: SARS External BRS - Medical Scheme Contributions (MSC) v1.0.3
​Insurance BRS: SARS External BRS - Insurance Payments (INS) v1.0.3
​Automatic Exchange of Information BRS_2016_Automatic_Exchange _of Information_v_2_0_0-25
(Includes FATCA and CRS)
 

What is it?

Third Parties (banks, medical schemes, fund administrators etc.) are required by law to send information or data to SARS via a return. This means that a bank, for example, must provide information to SARS pertaining to the interest paid on savings in taxpayer’s accounts. Medical Schemes are also required to send information on the total contributions made by individuals, expenses not covered by the Medical Aid as well as the number of dependants.

Who must submit data to SARS?

The following is a list of persons (third parties) that need to send information to SARS.  It includes but is not limited to:


What must be submitted?

The following data types are submitted by third parties: 

For an overview of the data types to be submitted, click here.

 

When & how must it be submitted?

 

Why must it be submitted?

Third party data is required by SARS for various purposes in the administration of the tax Act, such as but no limited to:
  • Confirm whether a person has filed or submitted the correct information in his/her tax returns.
  • Ensure that the information or documents are compliant with the provisions of a relevant tax Act.
  • Determine a person's tax liability.
     

Need help?

Let us know if you need any help.

Send your email query to Bus_Sys_CDSupport@sars.gov.za.
 
Important: Insert only the data type in the subject line e.g. IT3, Dividends Tax, Withholding Tax on Interest, etc.
 
An example of the email structure:
 
Subject: Dividends Tax
 
Body of the email:
  • Tax Reference number: XXXXXXXXXX
  • Platform: Test or Live
  • Submission channel: (HTTPS or Connect:Direct or eFiling)
  • Detailed explanation of the query: If the query relates to system error then what is the event being executed, what are the steps completed, what is the expected system response and what is the actual system response. If the query relates to process enquiry then state the published document that outlines the process, the section and page number.
  • Screen print of the error (where applicable)

To see the documents for each data type, visit the relevant data type webpage.

For a list of archived documents, click here.

Last Updated: 30/04/2019 3:03 PM     print this page
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 Top FAQs

What is the process of submitting 3rd Party Data via Secure web (HTTPS) or Connect Direct (C: D)?
Follow these easy five steps: Step 1: Enrolment and activation - The Business Administrator (BA) must enrol the Organisation and Technical Administrator (TA); - The TA must enrol the Technical User (TU) and request a certificate; and

What is a 3rd Party Data declaration?
A 3rd Party Data declaration is a form used by a responsible entity to authorise data submitted via 3rd party data channels (C: D or HTTPS).

What are the pre-requisites to request a declaration?
• Data should have been successfully submitted. • Register an eFiling profile or use an existing profile. • Register tax type. A tax reference number can start with 0, 1, 2, 3, 7 or 9. • Allocate the user the correct access rights.

What are the different naming conventions?
​AEOI: ​Automatic Exchange Of Information is the name of the menu item on eFiling ​ DWT: ​Dividends Tax ​FATCA: ​Foreign Accounts Tax Compliance Act is the USA’s compliance act

How do I assign a company representative?
Step 1: User select the taxpayer they intend to represent from the taxpayer list. User navigates to “Organisations” tab >> “SARS Registered Details” menu