Completing the DTR01

Below is a simple step by step guide to completing the DTR01.

Step 1: Updating Your User Rights

Once you have registered for Dividends Tax it also helps at this stage to update your user rights.

Simply click “update” to submit.

Step 2: Completing the DTR01

You must complete the DTR01 which is where you show all transactional data. Select ‘Submit New Data’ and click ‘Capture New Data’ and the “Data Submission Work Page” will be displayed. Below is an example of all the questions on the DTR01:

Just some pointers.

Dividend in specie

Section 64EB(2) dividend

Was the dividend distributed?

If ‘Yes’ is selected again, the wizard will ask if the dividend was distributed? Select ‘Yes’ of ‘No’. If ’Yes’, three separate questions will be displayed:
- To how many individual beneficial owners?
- To how many non-individual owners?
- To how many regulated intermediaries?
- Did you receive any exempt dividends as beneficial owner?
  Answer ‘Yes’ or ‘No’.

If ‘Yes’ is selected, the wizard will prompt you to complete ‘How many separate dividends?

Step 3: Dividend Declaring Entity on the DTR01

Mark here with an ‘X’ if the entity submitting this return also declared the dividend.

This field will be pre-populated from the wizard if you have selected ‘Yes’ from the question ‘Was a dividend declared?’

Amendment Indications
This field will only be editable once a ‘Request for Correction’ is selected
Tax Resident in RSA
Select ‘Yes’ or ‘No’ if you are a tax resident in the country

Step 4: Declaring the Dividend on the DTR01

Dividend Type
The dividend type will be pre-populated from the wizard, and will either be CA = Cash, IS = In Specie or EB
Shares listed on JSE
If the shares are listed on the JSE, select ‘Yes’
ISIN number
If the shares are listed on the JSE, the ISIN number is compulsory and must be completed
Oil/gas profit declaration?
Answer ‘Yes’ or ‘No. If ‘Yes’ the allowable tax rate is 0.0%.
Dividend declared date (CCYYMMDD)
The date on which the dividend was declared/announced must be completed in the blocks provided
Dividend paid date (CCYYMMDD)
The date on which the dividend was paid out to the shareholders must be completed
Tax due date (CCYYMMDD)
This date will be populated when the ‘dividend paid date’ has been completed. The liability to pay the dividends tax is the end of the month following the month in which the dividend was paid
STC credit per share
This field will be calculated by the form. It is the STC Credit Utilised divided by the Dividend Value multiplied by the number of shares
STC credit available
The STC credit amount available from previous years must be completed in Rands and Cents
STC credit utilised
This field will be populated by the form
Micro business exemption
This field will be populated by the form if a micro business exemption is applicable
Tax payable for dividend in specie
The tax payable for dividend in specie must be completed in Rands and cents.

Step 5: The Dividend Recipient – Individual Beneficial Owner on the DTR01

This section must be completed by a company/trust, etc. reporting on dividends received as beneficial owner.

FICA Status indicators
Select the appropriate status Successful, Not FICA’ed or Exempt Identification type
Select the applicable identification type from a pre-populated list
Identification number
Complete your ID number or passport number
Person liable for tax
Beneficial owner (BO) or the Declaring Company (DC). This field will be pre-populated
Distribution type
Pass through (PT) or beneficial owner (BO). This field will be pre-populated
Income tax ref no
Complete the income tax reference number of the beneficial owner
Tax residency (e.g. South Africa = ZAF)
Select the applicable tax residency from a pre-populated list
Exemption claimed
Select the exemption claimed under which paragraph from a pre-populated list
Passport country (e.g. South Africa = ZAF)
The correct passport country must be completed
DTA reduced rate requirements met
If there is a double taxation agreement between RSA and another country and a reduced rate is applicable, ‘Yes’ must be selected.

Screenshot of Dividend Information Section

STC credit per share (Cents)
It is the STC credit utilised divided by the Dividend value multiplied by the Number of shares. Complete the value in cents.
Dividend per share (Cents)
The dividend per share amount must be completed in Cents
STC credit allocated
The STC credit amount will be populated once the STC credit per share has been completed
Micro business exemption
If a micro business exemption is applicable, the exemption amount must be completed in this field
Dividend subject to tax
This field will be calculated and populated by the form
Tax rate applicable (0%-15%)
The correct tax rate must be completed (unless defaulted based on earlier selections)
Tax payable prior to rebate
This field will be calculated and populated by the form
Less: Rebate for foreign tax paid
Any rebate received for foreign tax paid must be completed in this field
Tax withheld
This field will be calculated and populated by the form
Net amount distributed to beneficial owner

This field will be calculated and populated by the form.

Step 6: Dividend Recipient on the DTR01

Amendment indicators
This field will only be editable once a ‘Request for Correction’ is selectedFICA Status indicators
Select the appropriate status Successful, Not FICA’ed or Exempt.
Nature of person
This field must be completed from a pre-populated list
Identification type
Select the applicable identification type from a pre-populated list
Identification number
Complete your ID number or passport number
Person liable for tax
Beneficial owner (BO) or the Declaring Company (DC). This field will be pre-populated
Distribution type
Pass through (PT) or Beneficial owner (BO). This field will be pre-populated
Date of Inception (CCYYMMDD)
This is the date that the company/trust started
Tax residency (e.g. South Africa = ZAF)
Select the applicable passport country from a pre-populated list
Exemption claimed
Select the exemption claimed under which paragraph from a pre-populated list
DTA reduced rate requirements met
If there is a double taxation agreement between RSA and another country and a reduced rate is applicable, ‘Yes’ must be selected.

Top tip: The Dividend information will be exactly the same as for the Individual Beneficial owner.

Step 7: Dividend Recipient – Regulated Intermediary on the DTR01

This section must be completed by the entity that received dividends as regulated intermediary for distribution.

Step 8: Dividend Information on the DTR01

Step 9: Dividend Declaring Entity – Dividend Declared on DTR01

This section must be completed by the entity reporting on cash dividends that they distributed.

Screenshot of DRCIF02 Dividend Declaring Entity

Mark here with an ‘X’ if the entity submitting this return also declared the dividend
This field will be pre-populated from the wizard if you selected ‘Yes’ from the question ‘Was a dividend declared?’
Amendment Indications
This field will only be editable once a ‘Request for Correction’ is selected
You will then be asked to supply details of the entity who paid the dividend

Step 10: Dividends Received on the DTR01

Simply fill in this section with all the details of the dividend received

Step 11: Sending your DTR01 to SARS

Companies with a small number of stakeholders can use eFiling to capture the relevant supporting data. The data will be consolidated into the Dividends Tax Return which will be sent to SARS.

After completing the DTR01, click ‘Save Return’ in the left hand corner of the return.

The message ‘Your return has been successfully saved on the eFiling system’ will be displayed.

If all the information has been completed correctly, the return can be submitted to SARS by clicking on ‘File Return’ on the left hand corner of the DTR01 return. The message ‘Your return has been successfully submitted’ will be displayed.

Top tip: If you have made a mistake follow our easy step by step guide as to how to amend the DTRO1