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Third Party Data Submission Platform

What’s new?

  • 06 May 2022 – ALERT: Interruption to SARS Third Party Data production platforms 07 May 2022

    Please note that the Production platforms for both Secure File Gateway and Connect: Direct will be temporarily offline for planned maintenance between 03:00 and 06:00 on Saturday 07 May 2022. Please do not submit any files in the Production environment during this time, as they will not be processed.

  • 1 March 2022 – THIRD PARTY DATA ANNUAL SUBMISSIONS: 01 April 2022 – 31 May 2022: OPEN
    The SARS Third Party Data Annual Submissions process for the period 1 March 2021 – 28 February 2022 opens on 01 April 2022 and will close on 31 May 2022. Submissions in respect of data files and declarations of the various reportable data types as detailed per Table 1 are now due.

Table 1: Submission Dates – 2022:

Data Type:​

Trade Test Platform Go-Live:

Production Submissions:

Applicable Business Requirement Specification (BRS):

​IT3 (b, c, e, s)

1 – 15 April 2022

16 April 2022 – 31 May 2022

SARS External BRS_2020_IT3s_v3.0.0-32 (Nb. New Version!)

Clarification Document IT3

​Medical

BRS: SARS External BRS – Medical Scheme Contributions (MSC) v1.0.3

​Insurance

BRS: SARS External BRS – Insurance Payments (INS) v1.0.3

​Automatic Exchange of Information (FATCA & CRS)

BRS_2016_Automatic_Exchange _of Information_v_2_0_0-25

Please note that the above dates are guidelines to ensure a smooth submissions process:

  • The Test environment is, and will remain, open throughout the submissions period, but during the trade testing window, we have allocated additional resources and support to ensure that testing that takes place during this window receives priority attention
  • The Production environment is also open, and we encourage you to submit your 3rd Party Data for the 2022 tax year as soon as you are ready. The final two weeks of the submissions period are always busy, and if you delay your submissions, you will experience delays in the processing of the submitted data.

Making your submission

Please follow the following five easy steps to prepare your submission file, submit to SARS, and declare your data before the submission due date:

  • Step 1: Prepare a data file as per specified BRS
  • Step 2: If you have not already, you will need to enrol for Third Party Data Submission on SARS eFiling. You may use either:
    • eFiling (via a data submission form with a limited volume)
    • Connect:Direct® (Unlimited)
    • Secured File Gateway [HTTPS] (for files smaller than 10MB)
  • Step 3: To test your data file on the SARS Trade Test Platform, request access from Third Party Data Support
  • Step 4: Submit the data on the SARS Production Platform using your preferred channel as per step 2 above
  • Step 5: Declare a summary of your data submissions by submitting the specified declaration form via eFiling. 

Important to note – procedural requirements

  • You are urged to make use of the SARS Trade Test Platform prior to making your production submissions to ensure that your data submissions are validated. The functionality which previously allowed submission of Test files in the Live environment has been removed
  • In respect of FATCA and the CRS Regulation, if you have no financial accounts to report, you are required to submit a NIL file and a declaration form as proof that you have done the required due diligence and that you declare that you have no financial accounts. This can now be done on eFiling via the FTI-01 form.
  • We place great emphasis on receiving complete, correct and quality data submissions the first time around.
  • In the event you are required to amend your submissions, please alert us of such as soon as possible and make the necessary corrections timeously
  • Please make timely submissions as late or non-submissions may be liable for penalties.

Should you experience any challenges while making your submissions, you are welcome to contact us by emailing SARS Third Party Data Support ([email protected]). Please follow the SARS Third Party Data Submissions Platform webpage to be kept up to date on changes and communication in relation to SARS 3rd Party Data.

9 February 2022 – Alert: Please note that the submissions platforms for both Secure File Gateway and Connect:Direct will be temporarily offline for planned maintenance between 20:00 on Saturday 12 February and 02:00 on Sunday 13 February 2022.

What is it?

Third Parties (banks, medical schemes, fund administrators etc.) are required by law to send information or data to SARS via a return. This means that a bank, for example, must provide information to SARS pertaining to the interest paid on savings in taxpayer’s accounts. Medical Schemes are also required to send information on the total contributions made by individuals, expenses not covered by the Medical Aid as well as the number of dependants.

Who must submit data to SARS?

The following is a list of persons (third parties) that need to send information to SARS.  It includes but is not limited to:

What must be submitted?

The following data types are submitted by third parties: 

For an overview of the data types to be submitted, click here.

 

When & how must it be submitted?

 

Why must it be submitted?

Third party data is required by SARS for various purposes in the administration of the tax Act, such as but no limited to:
  • Confirm whether a person has filed or submitted the correct information in his/her tax returns.
  • Ensure that the information or documents are compliant with the provisions of a relevant tax Act.
  • Determine a person’s tax liability. 

Need help?

Let us know if you need any help.

Send your email query to [email protected].

 
Important: Insert only the data type in the subject line e.g. IT3, Dividends Tax, Withholding Tax on Interest, etc.
 
An example of the email structure:
 
Subject: Dividends Tax
 
Body of the email:
  • Tax Reference number: XXXXXXXXXX
  • Platform: Test or Live
  • Submission channel: (HTTPS or Connect:Direct or eFiling)
  • Detailed explanation of the query: If the query relates to system error then what is the event being executed, what are the steps completed, what is the expected system response and what is the actual system response. If the query relates to process enquiry then state the published document that outlines the process, the section and page number.
  • Screen print of the error (where applicable)

To see the documents for each data type, visit the relevant data type webpage.

For a list of archived documents, click here.

Frequently Asked Questions

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