What’s New?

  • 25 April 2024 – Employer Annual Reconciliation period 

The submission period for Employers’ Annual Reconciliation Declaration (EMP501) is 1 April to 31 May 2024.

Importantly, these reconciliation declarations (EMP501) must include the latest and most accurate payroll information regarding their employees, and the tax they have deducted covering the full tax year from 1 March 2023 to 28 February 2024.

The employer’s annual reconciliation must be submitted by 31 May 2024, so that employee’s auto-assessments and tax returns can be prepared accurately.

For more information, watch the guidance videos below:

  • 26 January 2024 – e@syFile platform upgrade on 27 January 2024

    Achieving our Vision 2024 of a smart, modern SARS with unquestionable integrity that is trusted and admired is of paramount importance. Pivotal to the delivery of our vision are our digital platforms & technology infrastructure. To provide clarity & certainty, make it easy for taxpayers & traders to comply with their obligations and building public trust and confidence, our technology assets have to demonstrate the highest levels of availability, robustness and security.

    In accordance with our Vision and Strategic Objectives, which include modernising our systems to provide Digital and Streamlined online services, we are hard at work ensuring that our digital platforms & technology infrastructure are available, robust & secure, by performing regular upgrades, enhancements, and maintenance.

    Considering the above, SARS Digital platform upgrades are scheduled for Saturday, 27 January 2024 from 22h00 to 01h00 on Sunday 28 January 2024.

    During this time, you may experience intermittent service interruption on our e@syFile Platforms.

  • 31 July 2023 – Updated e@syFileTM Employer Beta release available for trade testing

SARS will again provide you an opportunity to test the updated e@syFile™ Employer build before the formal release in mid-September 2023 for the Employer Interim Reconciliation. 

The updated e@syFile™ Employer BETA version with enhanced features for download will be released to you on 14 August 2023.  See the Business Requirements Specification here –  SARS_PAYE_BRS – PAYE Employer Reconciliation_V22.1.1 for the Employer Interim Reconciliation submission period 202308. 

During the testing period from 14 August 2023 to 6 September 2023, all online functionality will be disabled to prevent the incorrect submission of test data into the production environment. This means the application will default to offline mode. Certain menu options will also be disabled as a precautionary measure.

Enhancements will include:

    • Minor amendments to source code validations.
    • A separate read-only IRP5/IT3(a) certificate that can be issued to employees.

You will be provided with a link in a follow up letter which will allow you access for testing purposes. Please note that this link is confidential and only available to selected individuals. In order to maintain its confidentiality, please exercise caution and do not share it with others.

To view archived release notes click here.

Business Requirement Specifications (BRS) and timelines

See the Business Requirement Specifications (BRS) for PAYE Employer Reconciliations and the submission timelines on the PAYE webpage.

What is e@syFile?

SARS has developed free software linked to eFiling called e@syFile™.

e@syFile™ was designed to help taxpayers (who are employers or payroll administrators) working with SARS to quickly, easily and conveniently manage their tax affairs.                                                                                                                     

Current information must always be backed-up on your computer prior to installing the latest version, as the installation may delete your current information. Any beta test version downloaded must be uninstalled prior to installing the latest version of e@syFile™.

Ensure that the import file is aligned to the requirements in the latest BRS prior to importing the file to avoid rework.

The latest version of e@syFile™ must always be used as any information submitted to SARS using a previous version won’t be accepted. You will automatically be prompted to update when accessing e@syFile™ or visit eFiling to download the latest version.

Two software applications available


e@syFile™ Employer allows employers and/or payroll administrators  to:

  • Complete, submit and revise (if necessary) the Monthly Employer Declaration (EMP201)
  • Complete, submit and revise the Employer Reconciliation Declaration (EMP501)
    • The importing of tax certificates and the capturing the EMP501 can be done offline. You only go online when you are ready to submit to SARS.
  • Manage the Employer Account
  • Manage Third Party Appointments (AA88s)
  • Register employees using the Income Tax Registration (ITREG) function.

Top Tip: The Latest Release notes tells you about the changes which have been made in the software. 

2. e@syFile™ DIVIDENDS TAX
e@syFile™ Dividends Tax allows Dividends Declarants and Regulated Intermediaries to submit dividend transaction data and complete declarations offline on the computer and then send these to SARS via eFiling.
e@syFile™ Dividends Tax can be downloaded and the importing and validating of declarations can be done offline. You only go online when you are ready to submit to SARS.
Top Tip: The latest Release Notes tells you about the changes which have been made in the software. tells you about the changes which have been made in the software. 

Frequently Asked Questions

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