What is eSourcing?
SARS is launching an eSourcing system to manage the end-to-end Procurement Tender Processing and accept online submission of supplier bids. Before, SARS was managing its sourcing processes mostly manually with the Procure-to-Pay process being the only area of SARS Procurement that was automated. In order to improve, streamline and integrate its business processes, the SARS Procurement Division started a project to implement an integrated Strategic Sourcing solution.
How does it work?
The new eSourcing Solution is integrated to the National Treasury (NT) Central Supplier Database (CSD), in terms of NT SCM instruction 4A of 2016-2017, which will allow suppliers that are registered on NT CSD to access and respond to SARS tenders online. All suppliers wishing to do business with SARS (current and new) must be registered at NT CSD and have an MA number (NT CSD Supplier registration number). The MA number is required to register on the electronic SARS Supplier User Registration page.
How to register as a supplier?
There is a process for local suppliers and international suppliers as described below:
Local Suppliers
The following steps must be followed to register on SARS Supplier User Registration page:
Step one: SARS’ current suppliers without an MA number and new suppliers must register at the National Treasury CSD system to get an MA Number;
Step two: Supplier performs a ‘user registration’ on the SARS Procurement Portal eSourcing.
- the registration screen has three fields, the Supplier MA number, Company Registration Number and Company Tax Number:
- Once registered, two emails will be sent to the supplier’s main contact person as per the registered details at NT CSD. The first email contains the supplier User ID and URL link, while the second email contains the supplier password.
- Please follow the instructions contained in the emails to log in on eSourcing using the provided User ID and password.
International Suppliers
Please contact SARS Procurement at [email protected] to get vendor registration forms to complete and send to SARS vendor management at [email protected]. SARS will process the forms and upon completion, the supplier will receive two emails sent to the supplier’s main contact person as per the registered details. The first email contains the supplier User ID and URL link and while the second email contains the supplier password. Please follow the instructions contained in the emails to log in on eSourcing using the provided User ID and password.
How to access and respond to tenders?
Supplier must log in on https://esourcing.sars.gov.za/irj/portal to be able to view tenders advertised and respond to tenders. Please note that suppliers must maintain valid information at NT CSD, as SARS will not accept supplier documents to register as a vendor. Only NT Central Supplier Database information will be utilised by SARS as supplier information.
Current and prospective suppliers with multiple banking details at NT CSD, must log onto the SARS Supplier eSourcing portal and choose their preferred banking details. If the supplier does not elect their preferred banking details, SARS will not update the banking details until the supplier chooses the preferred banking account.
What’s next?
SARS is hosting Supplier training workshops at SARS branches nationally. Dates for the workshops have been advertised on SARS Procurement. After the system is launched, SARS will accept both manual and electronic tender submissions for the period 14 November 2017 to 31 March 2018. From 01 April 2018, SARS will only accept electronic responses submitted on the SARS eSourcing platform as valid submissions.
Need help?
You may email Procurement through [email protected] or call 012 647 9880 during office hours 08:00 to 16:00.
