third party DATA SUBMISSION to sars

What is it?

Certain persons, also referred to as third parties are legally required to send information or data in the form of a return to SARS. For example, banks must send information on the interest paid on a person’s savings account to SARS. Or Medical Schemes must send information on the total contributions made by individuals, including expenses not covered by the Medical Aid and the number of dependants to SARS.
 

What's new?

​ Date             What has changed?                                                                                               
​20 January 2017

Maintenance Alert

Please note that there will be maintenance performed on the SARS Third Party Data platforms from Friday 20 January 2017 – 22h00 to Statuary 21 January 2017 – 04h30. We apologise for any inconvenience.

 

​23 December 2016 Medical Schemes Contribution  (MSC) – UPDATED BRS: SARS External BRS - Medical Scheme Contributions (MSC) v1.0.2
The current Medical Schemes Contribution  (MSC) BRS has been updated by SARS.  The main changes necessitating the update of the existing BRS were as a result of the following:
  • Legislative requirements.
  • Alignment to other IT3 third party data BRSs
  • The need to improve the integrity of the data for the purposes of matching third party data to the data on the SARS systems.
Note: This BRS is effective for submissions due by end October 2017.

Insurance Payments (INS) – UPDATED BRS: SARS External BRS - Insurance Payments (INS) v1.0.2
The current Insurance Payments (INS) BRS has been updated by SARS.  The main changes necessitating the update of the existing BRS were as a result of the following:

    • Legislative requirements.
    • Alignment to other IT3 third party data BRSs
    • The need to improve the integrity of the data for the purposes of matching third party data to the data on the SARS systems.
Note: This BRS is effective for submissions due by end October 2017.

IT3 Data Submission -  Clarification Document for IT3 (b) and IT3 (s)
The interpretation notes contained in this document are applicable to the BRS with the title and version SARS External BRS 2014 IT3s v2.0.3-27 with the date of 4 June 2015.

This document is a summary of the minor changes due to law and system integration requirements for submissions by end May 2017.

​15 December 2016 ​AEOI BRS alignment to the new FATCA Schema version 2.0 The Inland Revenue Service (IRS) in the USA updated their Foreign Account Tax Compliance Act (FATCA) communication schema from Version 1.1 to Version 2.0 (effective 1 January 2017). It was therefore necessary to align the SARS AEOI BRS.
The latest AEOI BRS for production implementation is now Version 2.0.0-25.   This BRS is applicable for the 2017 submission period.

Please note: AEOI data are reported by 31 May 2017 for the period 1 March 2016 – 28 February 2017.
For more information visit the IRS Website.
​31 October 2016

REMINDER: THIRD PARTY DATA SUBMISSIONS (IT3 [B, C, E, S], MED, INS) DUE 31 OCTOBER 2016

You are reminded that all third party data submissions for the tax year 2017 biannual submissions are due on 31 October 2016. Please follow the following four easy steps to prepare your submission file, submit to SARS and declare your data before the due date:

  • Step 1: Prepare a data file. Please click on ‘Third Party Data Submission Platform’ to see the guidelines on the submission of the information.
  • Step 2: If you have not already been enrolled. Enrol for Third Party Data Submission. You may use either Connect:Direct® or Secured File Gateway - HTTPS for files smaller than the 10MB channel or eFiling if you have maximum of 20 certificates.
  • Step 3: Submit the data to SARS using either Connect:Direct® or Secured File Gateway - HTTPS or eFiling channel.
  • Step 4: Declare a summary of data submitted by submitting the declaration form via eFiling.

Should you experience any challenges while making your submissions, you are welcome to contact us on email Bus_Sys_CDSupport@sars.gov.za.

Please submit your data on time to avoid incurring penalties for late submissions.

Warm regards,
SARS 3rd Party Data Support Team

​18 October 2016 ​Dear Stakeholders,
 
Due to on-going maintenance, the Third Party Submissions environment (Production & Test) will not be available from Saturday, 22 October 2016 between 22h00 and 24h00.
 
During this time files should not be submitted.

If there are any changes to the scheduled maintenance, you will be advised accordingly.
We apologize for any inconvenience
 
Warm regards,
 
SARS 3rd Party Data Support Team
13 October 2016 ​Dear Stakeholders,
 
Due to on-going maintenance, the Third Party Submissions environment (Production & Test) will not be available from Friday, 14 October 2016 between 22h00 until Saturday 15 October 2016 23h00.
 
During this time no response files will be issued. Files that have been submitted will be queued for processing once maintenance has been concluded.
 
If there are any changes to the scheduled maintenance, you will be advised accordingly.
We apologize for any inconvenience
 
Warm regards,
 
SARS 3rd Party Data Support Team
 

Who must submit data to SARS?

The following is a list of persons (third parties) that need to send information to SARS.  It includes but is not limited to:


What must be submitted?

The following data types are submitted by third parties: 

For an overview of the data types to be submitted, click here.

 

When & how must it be submitted?

 

Why must it be submitted?

Third party data is required by SARS for various purposes in the administration of the tax Act, such as but no limited to:
  • Confirm whether a person has filed or submitted the correct information in his/her tax returns.
  • Ensure that the information or documents are compliant with the provisions of a relevant tax Act.
  • Determine a person's tax liability.
     

Need help?

Let us know if you need any help.

Send your email query to Bus_Sys_CDSupport@sars.gov.za.
 
Important: Insert only the data type in the subject line e.g. IT3, Dividends Tax, Withholding Tax on Interest, etc.
 
An example of the email structure:
 
Subject: Dividends Tax
 
Body of the email:
  • Tax Reference number: XXXXXXXXXX
  • Platform: Test or Live
  • Submission channel: (HTTPS or Connect:Direct or eFiling)
  • Detailed explanation of the query: If the query relates to system error then what is the event being executed, what are the steps completed, what is the expected system response and what is the actual system response. If the query relates to process enquiry then state the published document that outlines the process, the section and page number.
  • Screen print of the error (where applicable)

To see the documents for each data type, visit the relevant data type webpage.

For a list of archived documents, click here.

Last Updated: 20/01/2017 3:24 PM     print this page
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 Top FAQs

What is the process of submitting 3rd Party Data via Secure web (HTTPS) or Connect Direct (C: D)?
Follow these easy five steps: Step 1: Enrolment and activation - The Business Administrator (BA) must enrol the Organisation and Technical Administrator (TA); - The TA must enrol the Technical User (TU) and request a certificate; and

What is a 3rd Party Data declaration?
A 3rd Party Data declaration is a form used by a responsible entity to authorise data submitted via 3rd party data channels (C: D or HTTPS).

What are the pre-requisites to request a declaration?
• Data should have been successfully submitted. • Register an eFiling profile or use an existing profile. • Register tax type. A tax reference number can start with 0, 1, 2, 3, 7 or 9. • Allocate the user the correct access rights.

What are the different naming conventions?
​AEOI: ​Automatic Exchange Of Information is the name of the menu item on eFiling ​ DWT: ​Dividends Tax ​FATCA: ​Foreign Accounts Tax Compliance Act is the USA’s compliance act

How do I assign a company representative?
Step 1: User select the taxpayer they intend to represent from the taxpayer list. User navigates to “Organisations” tab >> “SARS Registered Details” menu