third party DATA SUBMISSION to sars

What is it?

Third Parties (banks, medical schemes, fund administrators etc.) are required by law to send information or data to SARS via a return. This means that a bank, for example, must provide information to SARS pertaining to the interest paid on savings in taxpayer’s accounts. Medical Schemes are also required to send information on the total contributions made by individuals, expenses not covered by the Medical Aid as well as the number of dependants.
 

What's new?

​ Date             What has changed?                                                                                               
​08 October 2018

REMINDER: THIRD PARTY DATA BI-ANNUAL SUBMISSIONS: 01 September 2018 – 31 October 2018

This is a reminder that the deadline for the SARS Third Party Data Bi-Annual Submissions process for the period 1 September 2018 – 31 October 2018 opened on 1 September 2018 and will close on 31 October 2018.

Submissions in respect of data files and declarations of the various reportable data types as detailed per Table 1 are now due.

​31 August 2018

​THIRD PARTY DATA BI-ANNUAL SUBMISSIONS: 01 September 2018 – 31 October 2018

The SARS Third Party Data Bi-Annual Submissions process for the period 1 March 2018 – 31 August 2018 opens on 01 September 2018 and will close on 31 October 2018.  Submissions in respect of data files and declarations of the various reportable data types as detailed per Table 1 are now due.

Table 1: Bi-annual Submission Dates – 2018:

Data Type:
Trade Test 
Platform 
Go Live: ​
Production  Submissions:​ Applicable Business Requirement Specification (BRS):​
IT3 (b, c, e, s)
​​01 September 2018
17 Sept 2018 – 31 Oct 2018
Medical 01 September 2018
​​17 Sept 2018 – 31 Oct 2018
​Insurance 01 September 2018
17 Sept 2018 – 31 Oct 2018
BRS: SARS External BRS - Insurance Payments (INS) v1.0.3

 

 

Who must submit data to SARS?

The following is a list of persons (third parties) that need to send information to SARS.  It includes but is not limited to:


What must be submitted?

The following data types are submitted by third parties: 

For an overview of the data types to be submitted, click here.

 

When & how must it be submitted?

 

Why must it be submitted?

Third party data is required by SARS for various purposes in the administration of the tax Act, such as but no limited to:
  • Confirm whether a person has filed or submitted the correct information in his/her tax returns.
  • Ensure that the information or documents are compliant with the provisions of a relevant tax Act.
  • Determine a person's tax liability.
     

Need help?

Let us know if you need any help.

Send your email query to Bus_Sys_CDSupport@sars.gov.za.
 
Important: Insert only the data type in the subject line e.g. IT3, Dividends Tax, Withholding Tax on Interest, etc.
 
An example of the email structure:
 
Subject: Dividends Tax
 
Body of the email:
  • Tax Reference number: XXXXXXXXXX
  • Platform: Test or Live
  • Submission channel: (HTTPS or Connect:Direct or eFiling)
  • Detailed explanation of the query: If the query relates to system error then what is the event being executed, what are the steps completed, what is the expected system response and what is the actual system response. If the query relates to process enquiry then state the published document that outlines the process, the section and page number.
  • Screen print of the error (where applicable)

To see the documents for each data type, visit the relevant data type webpage.

For a list of archived documents, click here.

Last Updated: 15/10/2018 9:38 AM     print this page
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 Top FAQs

What is the process of submitting 3rd Party Data via Secure web (HTTPS) or Connect Direct (C: D)?
Follow these easy five steps: Step 1: Enrolment and activation - The Business Administrator (BA) must enrol the Organisation and Technical Administrator (TA); - The TA must enrol the Technical User (TU) and request a certificate; and

What is a 3rd Party Data declaration?
A 3rd Party Data declaration is a form used by a responsible entity to authorise data submitted via 3rd party data channels (C: D or HTTPS).

What are the pre-requisites to request a declaration?
• Data should have been successfully submitted. • Register an eFiling profile or use an existing profile. • Register tax type. A tax reference number can start with 0, 1, 2, 3, 7 or 9. • Allocate the user the correct access rights.

What are the different naming conventions?
​AEOI: ​Automatic Exchange Of Information is the name of the menu item on eFiling ​ DWT: ​Dividends Tax ​FATCA: ​Foreign Accounts Tax Compliance Act is the USA’s compliance act

How do I assign a company representative?
Step 1: User select the taxpayer they intend to represent from the taxpayer list. User navigates to “Organisations” tab >> “SARS Registered Details” menu