third party DATA SUBMISSION to sars

What is it?

Third Parties (banks, medical schemes, fund administrators etc.) are required by law to send information or data to SARS via a return. This means that a bank, for example, must provide information to SARS pertaining to the interest paid on savings in taxpayer’s accounts. Medical Schemes are also required to send information on the total contributions made by individuals, expenses not covered by the Medical Aid as well as the number of dependants.
 

What's new?

​ Date             What has changed?                                                                                               
​08 September 2017

 

The SARS Third Party Data Bi-annual Submissions process for the period 1 March 2017 –

31 August 2017 opens on 15 September 2017 and will close on 31 October 2017 for production.

Submissions in respect of data files and declarations of the various reportable data types as detailed per Table 1 are now due.
 
Table 1: Submission Dates – 2017: 
Data Type:
Trade Test Platform 
Go Live: 
Production  Submissions:​ Applicable Business Requirement Specification (BRS):​
​​Medical​ ​​15 Aug 2017–31 Aug 2017 ​15 Sept 2017–31 Oct 2017 BRS: SARS External BRS - Medical Scheme Contributions (MSC) v1.0.3
​​Insurance​​ ​15 Aug 2017–31 Aug 2017 ​​15 Sept 2017 –31 Oct 2017 BRS: SARS External BRS - Insurance Payments (INS) v1.0.3
​​IT3 (b, c, e, s)​ ​​15 Aug 2017–31 Aug 2017 ​​15 Sep 2017–31 Oct 2017 BRS_2014_IT3_v2.0.3-27 |
 
​08 September 2017

 

The Medical Schemes Contributions and Insurance Payments Business Requirements Specification changes have now been implemented on SARS Third Party Data production platform.

The primary changes that have been introduced were as a result of the following:

  • Legislative requirements
  • Alignment to other IT3 Third Party Data BRS documents
  • The need to improve the integrity of the data for the purposes of matching Third Party Data submission to the data on the SARS systems.

Medical Schemes Contribution (MSC) – UPDATED BRS: SARS External BRS - Medical Scheme Contributions (MSC) v1.0.3
Insurance Payments (INS) – UPDATED BRS: SARS External BRS - Insurance Payments (INS) v1.0.3

Note: This BRS is effective for submissions due by end October 2017

 

​08 September 2017

Maintenance Alert

​Due to on-going maintenance there will be system downtime on our production environment on Friday, 08 September 2017 from 15:00 to 22:00.

In this time, files that have been received will be queued and processed once our systems are up. Please note that no response files will be issued in this period.

​05 September 2017

THIRD PARTY DATA SUBMISSIONS: TRADE TESTING FOR MEDICAL AND INSURANCE PAYMENTS – EXTENDED

Please note that the Third Party Data Medical and Insurance payments (IT3(f)) SARS Trade Testing Platform will be available until 07 September 2017.

Should you experience any challenges while performing trade testing, you are welcome to contact us on email Bus_Sys_CDSupport@sars.gov.za

​15 August 2017

THIRD PARTY DATA SUBMISSIONS: REQUEST TO PERFORM TRADE TESTING FOR MEDICAL AND INSURANCE PAYMENTS

We would like to invite you to participate in the trade testing for the submission of information relating to Third Party Data Medical and Insurance payments (IT3(f)). The SARS Trade Testing Platform will go live from Tuesday, 15 August until Friday, 1 September 2017.

Should you experience any challenges while performing trade testing, you are welcome to contact us on email Bus_Sys_CDSupport@sars.gov.za.

​15 August 2017 

​THIRD PARTY DATA SUBMISSIONS: UPDATED BRS DOCUMENTS FOR MEDICAL AND INSURANCE PAYMENTS SUBMISSIONS DUE 31 OCTOBER 2017

As previously communicated the Medical Schemes Contributions and Insurance Payments Business Requirements Specification (BRS) documents had been updated effective for data submissions due by 31 October 2017.
The primary changes that have been introduced were as a result of the following:

  • Legislative requirements
  • Alignment to other IT3 Third Party Data BRS documents
  • The need to improve the integrity of the data for the purposes of matching Third Party Data submission to the data on the SARS systems

Medical Schemes Contribution (MSC) – UPDATED BRS: SARS External BRS - Medical Scheme Contributions (MSC) v1.0.3
Insurance Payments (INS) – UPDATED BRS: SARS External BRS - Insurance Payments (INS) v1.0.3

Note: This BRS is effective for submissions due by end October 2017.

30 June 2017
AEOI Administrative Penalties – If you are a Reporting Financial Institution (RFI) and you have missed the deadline of 31 May 2017 to report to SARS the financial information with respect to reportable accounts and declaration under the US Foreign Account Tax Compliance Act (FATCA) and the OECD Common Reporting Standard (CRS), you may be liable for penalties. For more information on penalties, see our AEOI Penalties.
​08 June 2017

Third Party Data Filing season for Foreign Account Compliance Act (FATCA) and Common Reporting Standards (CRS)

The filing season for the submission of information relating to Third Party Data, including information relating to the submission of the Foreign Account Compliance Act (FATCA) and Common Reporting Standard (CRS) is closed now. You are urged to submit any outstanding submissions with no further delay.

Should you experience any challenges while making your submissions, you are welcome to contact us on email Bus_Sys_CDSupport@sars.gov.za

​10 March 2017


Dividends Tax - Clarification Document for Dividends Tax – Tax Rate Change

The interpretation notes contained in this document are applicable to the BRS with the title and version “SARS_External BRS_2014_Dividends Tax_v2.0.1-6 with the effective date of 1 March 2015. This document is a summary of the legislative change with reference to the increased Tax Rate for submissions due by end March 2017.

Note: This Clarification Document is effective for submissions due by end March 2017. SARS Testing platform will be updated from 13 March 2017.

​10 March 2017


IT3 Data Submission - UPDATED Clarification Document for IT3 (b) and IT3 (s)

The interpretation notes contained in this document are applicable to the BRS with the title and version “SARS_External BRS_2014_IT3s_v2.0.3-27” with the effective date of 1 March 2015.  This document is a summary of the minor changes due to legislative and system integration requirements for submissions due by end May 2017.

Note: This Clarification Document is effective for submissions due by end May 2017. SARS Testing platform will be updated from 20 March 2017.

​03 February 2017

Medical Schemes Contribution (MSC) – UPDATED BRS: SARS External BRS - Medical Scheme Contributions (MSC) v1.0.3

The current Medical Schemes Contribution (MSC) BRS has been updated by SARS to address the referential errors that existed in v1.0.2. 

Note: This BRS is effective for submissions due by end October 2017.

Insurance Payments (INS) – UPDATED BRS: SARS External BRS - Insurance Payments (INS) v1.0.3
The current Insurance Payments (INS) BRS has been updated by SARS to address the referential errors that existed in v1.0.2.

Note: This BRS is effective for submissions due by end October 2017.

​15 December 2016 ​AEOI BRS alignment to the new FATCA Schema version 2.0 The Inland Revenue Service (IRS) in the USA updated their Foreign Account Tax Compliance Act (FATCA) communication schema from Version 1.1 to Version 2.0 (effective 1 January 2017). It was therefore necessary to align the SARS AEOI BRS.
The latest AEOI BRS for production implementation is now Version 2.0.0-25.   This BRS is applicable for the 2017 submission period.

Please note: AEOI data are reported by 31 May 2017 for the period 1 March 2016 – 28 February 2017.
For more information visit the IRS Website.
 

Who must submit data to SARS?

The following is a list of persons (third parties) that need to send information to SARS.  It includes but is not limited to:


What must be submitted?

The following data types are submitted by third parties: 

For an overview of the data types to be submitted, click here.

 

When & how must it be submitted?

 

Why must it be submitted?

Third party data is required by SARS for various purposes in the administration of the tax Act, such as but no limited to:
  • Confirm whether a person has filed or submitted the correct information in his/her tax returns.
  • Ensure that the information or documents are compliant with the provisions of a relevant tax Act.
  • Determine a person's tax liability.
     

Need help?

Let us know if you need any help.

Send your email query to Bus_Sys_CDSupport@sars.gov.za.
 
Important: Insert only the data type in the subject line e.g. IT3, Dividends Tax, Withholding Tax on Interest, etc.
 
An example of the email structure:
 
Subject: Dividends Tax
 
Body of the email:
  • Tax Reference number: XXXXXXXXXX
  • Platform: Test or Live
  • Submission channel: (HTTPS or Connect:Direct or eFiling)
  • Detailed explanation of the query: If the query relates to system error then what is the event being executed, what are the steps completed, what is the expected system response and what is the actual system response. If the query relates to process enquiry then state the published document that outlines the process, the section and page number.
  • Screen print of the error (where applicable)

To see the documents for each data type, visit the relevant data type webpage.

For a list of archived documents, click here.

Last Updated: 11/09/2017 9:58 AM     print this page
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 Top FAQs

What is the process of submitting 3rd Party Data via Secure web (HTTPS) or Connect Direct (C: D)?
Follow these easy five steps: Step 1: Enrolment and activation - The Business Administrator (BA) must enrol the Organisation and Technical Administrator (TA); - The TA must enrol the Technical User (TU) and request a certificate; and

What is a 3rd Party Data declaration?
A 3rd Party Data declaration is a form used by a responsible entity to authorise data submitted via 3rd party data channels (C: D or HTTPS).

What are the pre-requisites to request a declaration?
• Data should have been successfully submitted. • Register an eFiling profile or use an existing profile. • Register tax type. A tax reference number can start with 0, 1, 2, 3, 7 or 9. • Allocate the user the correct access rights.

What are the different naming conventions?
​AEOI: ​Automatic Exchange Of Information is the name of the menu item on eFiling ​ DWT: ​Dividends Tax ​FATCA: ​Foreign Accounts Tax Compliance Act is the USA’s compliance act

How do I assign a company representative?
Step 1: User select the taxpayer they intend to represent from the taxpayer list. User navigates to “Organisations” tab >> “SARS Registered Details” menu