third party DATA SUBMISSION to sars

What is it?

Third Parties (banks, medical schemes, fund administrators etc.) are required by law to send information or data to SARS via a return. This means that a bank, for example, must provide information to SARS pertaining to the interest paid on savings in taxpayer’s accounts. Medical Schemes are also required to to send information on the total contributions made by individuals, expenses not covered by the Medical Aid as well as the number of dependants.
 

What's new?

​ Date             What has changed?                                                                                               
​25 May 2017

Maintenance Alert

Due to ongoing maintenance there will be systems downtime on Friday, 26 May 2017 from 16h00 until 20h00. In this time, files that have been received will be queued and processed once our systems deployment is finalised. Please note that no response files will be issued in this period.

​15 May 2017

Third Party Data Filing season for Foreign Account Compliance Act (FATCA) and Common Reporting Standards (CRS)

The filing season for the submission of information relating to Third Party Data, including information relating to the submission of the Foreign Account Compliance Act (FATCA) and Common Reporting Standard (CRS) is open from 15 May 2017 to 31 May 2017. 

Making your submission
Please follow these four easy steps to prepare your submission file, submit to SARS and declare your data before the due date:

Step 1: Prepare a data file. To see the guidelines on the submission of the information, kindly refer to:

Step 2: If you have not already been enrolled, you need to enroll for Third Party Data Submission. You may use either:

  • eFiling (only to submit a NIL file)
  • Connect:Direct® (Unlimited)
  • Secured File Gateway [HTTPS] (for files smaller than 10MB)

Step 3: To test your data file on the SARS Trade Test Platform, request access from Third Party Data Support (follow the steps prescribed on this document trade testing setup guide)

Step 4: Submit the data on SARS Production Platform using your preferred channel as per step 2 above

Step 5: Declare a summary of your data submissions by submitting the specified declaration form via eFiling.

Important to note

If you have no financial accounts to report, you are required to submit a NIL file and a declaration form as proof that you have done the required due diligence and that you declare that you have no financial accounts to report in respect of FATCA and the CRS Regulations. This can now be done on eFiling via the FTI-01 form. 

Please submit your data and declaration on time to avoid incurring penalties for late submissions.

Should you experience any challenges while making your submissions, you are welcome to contact us on email Bus_Sys_CDSupport@sars.gov.za.

For more detailed information about data submissions, you can access the Automatic-Exchange-of-Information (FATCA and CRS).

​11 May 2017

Reminder : SARS Third Party Data Annual Submissions – 2017

A reminder that SARS Third Party Data Annual Submissions process for the period 1 March 2016 to 28 February 2017 is currently underway  and will close on 31 May 2017. Submissions in respect of data files and declarations of the various reportable data types are now due. Kindly refer to the communication for 01 April 2017 for Submission Dates for 2017.

Should you experience any challenges, email us on Bus_Sys_CDSupport@sars.gov.za.

​10 May 2017 Trade Test Environment: Third Party Data platform is now available from 10 May 2017

Please note that  trade test environment is now available again.
The testing of the submission of information relating to Third Party Data submissions IT3 [(b), (c), (e), (s)], AEOI [FATCA + CRS], Medical Contributions and Insurance Payments can continue. 

Should you experience any challenges, you are welcome to contact us on email Bus_Sys_CDSupport@sars.gov.za .
​01 April 2017


SARS Third Party Data Annual Submissions – 2017
Please note the following communication regarding SARS Third Party Data Annual Submissions – 2017.

The SARS Third Party Data Annual Submissions process for the period 1 March 2016 – 28 February 2017 is now open as from 01 April 2017 and will close on 31 May 2017. Submissions in respect of data files and declarations of the various reportable data types as detailed per table below are now due.

Submission Dates – 2017: 

Data Type:​ Trade Test Platform Go-Live:​ Production Submissions:​ ​Applicable Business Requirement Specification (BRS):
IT3 (b, c, e, s)​ ​ ​01 April 2017 ​ ​ ​18 April 2017 – 31 May 2017

BRS_2014_IT3_v2.0.3-27 |

 Clarification Document IT3

​Medical BRS - Medical Scheme Contributions (MSC)_v1.0.1
Insurance​ BRS - Insurance Payments (INS)_v1.0.1
​Automatic Exchange of Information ​01 April 2017 ​13 May 2017 – 31 May 2017 BRS_2016_Automatic_Exchange _of Information_v_2_0_0-25
(Includes FATCA and CRS)


Should you experience any challenges, you are welcome to contact us on email Bus_Sys_CDSupport@sars.gov.za.

​22 March 2017
REMINDER: SUBMISSION OF THIRD PARTY DATA: TRADE TESTING IN RELATION TO FOREIGN ACCOUNT COMPLIANCE ACT AND COMMON REPORTING STANDARD CLOSING ON FRIDAY 24 MARCH 2017

A reminder that Trade Testing is currently underway and closing on Friday 24 March 2017 and includes the submission of the Foreign Account Compliance Act (FATCA) and Common Reporting Standard (CRS).  You are invited to participate in the trade testing for the submission of information relating to Third Party Data submissions.

By participating in the trade testing you will assist us in ensuring that the process of gathering and submitting information to SARS runs smoothly from start to end prior to the implementation of these changes in the Production environment and before Third Party Data Filing Season opens.

Should you experience any challenges while doing trade testing, you are welcome to contact us on email Bus_Sys_CDSupport@sars.gov.za.

For more detailed information about data submissions, you can access it on Automatic-Exchange-of-Information (FATCA and CRS).
​10 March 2017


Dividends Tax - Clarification Document for Dividends Tax – Tax Rate Change

The interpretation notes contained in this document are applicable to the BRS with the title and version “SARS_External BRS_2014_Dividends Tax_v2.0.1-6 with the effective date of 1 March 2015. This document is a summary of the legislative change with reference to the increased Tax Rate for submissions due by end March 2017.

Note: This Clarification Document is effective for submissions due by end March 2017. SARS Testing platform will be updated from 13 March 2017.

​10 March 2017


IT3 Data Submission - UPDATED Clarification Document for IT3 (b) and IT3 (s)

The interpretation notes contained in this document are applicable to the BRS with the title and version “SARS_External BRS_2014_IT3s_v2.0.3-27” with the effective date of 1 March 2015.  This document is a summary of the minor changes due to legislative and system integration requirements for submissions due by end May 2017.

Note: This Clarification Document is effective for submissions due by end May 2017. SARS Testing platform will be updated from 20 March 2017.

​15 February 2017 AEOI – Sample Files for FATCA and CRS BRS Version 2.0.0-2

​03 February 2017

Medical Schemes Contribution (MSC) – UPDATED BRS: SARS External BRS - Medical Scheme Contributions (MSC) v1.0.3

The current Medical Schemes Contribution (MSC) BRS has been updated by SARS to address the referential errors that existed in v1.0.2. 

Note: This BRS is effective for submissions due by end October 2017.

Insurance Payments (INS) – UPDATED BRS: SARS External BRS - Insurance Payments (INS) v1.0.3
The current Insurance Payments (INS) BRS has been updated by SARS to address the referential errors that existed in v1.0.2.

Note: This BRS is effective for submissions due by end October 2017.

​15 December 2016 ​AEOI BRS alignment to the new FATCA Schema version 2.0 The Inland Revenue Service (IRS) in the USA updated their Foreign Account Tax Compliance Act (FATCA) communication schema from Version 1.1 to Version 2.0 (effective 1 January 2017). It was therefore necessary to align the SARS AEOI BRS.
The latest AEOI BRS for production implementation is now Version 2.0.0-25.   This BRS is applicable for the 2017 submission period.

Please note: AEOI data are reported by 31 May 2017 for the period 1 March 2016 – 28 February 2017.
For more information visit the IRS Website.
 

Who must submit data to SARS?

The following is a list of persons (third parties) that need to send information to SARS.  It includes but is not limited to:


What must be submitted?

The following data types are submitted by third parties: 

For an overview of the data types to be submitted, click here.

 

When & how must it be submitted?

 

Why must it be submitted?

Third party data is required by SARS for various purposes in the administration of the tax Act, such as but no limited to:
  • Confirm whether a person has filed or submitted the correct information in his/her tax returns.
  • Ensure that the information or documents are compliant with the provisions of a relevant tax Act.
  • Determine a person's tax liability.
     

Need help?

Let us know if you need any help.

Send your email query to Bus_Sys_CDSupport@sars.gov.za.
 
Important: Insert only the data type in the subject line e.g. IT3, Dividends Tax, Withholding Tax on Interest, etc.
 
An example of the email structure:
 
Subject: Dividends Tax
 
Body of the email:
  • Tax Reference number: XXXXXXXXXX
  • Platform: Test or Live
  • Submission channel: (HTTPS or Connect:Direct or eFiling)
  • Detailed explanation of the query: If the query relates to system error then what is the event being executed, what are the steps completed, what is the expected system response and what is the actual system response. If the query relates to process enquiry then state the published document that outlines the process, the section and page number.
  • Screen print of the error (where applicable)

To see the documents for each data type, visit the relevant data type webpage.

For a list of archived documents, click here.

Last Updated: 25/05/2017 11:53 AM     print this page
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 Top FAQs

What is the process of submitting 3rd Party Data via Secure web (HTTPS) or Connect Direct (C: D)?
Follow these easy five steps: Step 1: Enrolment and activation - The Business Administrator (BA) must enrol the Organisation and Technical Administrator (TA); - The TA must enrol the Technical User (TU) and request a certificate; and

What is a 3rd Party Data declaration?
A 3rd Party Data declaration is a form used by a responsible entity to authorise data submitted via 3rd party data channels (C: D or HTTPS).

What are the pre-requisites to request a declaration?
• Data should have been successfully submitted. • Register an eFiling profile or use an existing profile. • Register tax type. A tax reference number can start with 0, 1, 2, 3, 7 or 9. • Allocate the user the correct access rights.

What are the different naming conventions?
​AEOI: ​Automatic Exchange Of Information is the name of the menu item on eFiling ​ DWT: ​Dividends Tax ​FATCA: ​Foreign Accounts Tax Compliance Act is the USA’s compliance act

How do I assign a company representative?
Step 1: User select the taxpayer they intend to represent from the taxpayer list. User navigates to “Organisations” tab >> “SARS Registered Details” menu