What's New?

01 April 2018 - 2018 Annual Employer Reconciliation (1 March 2017 – 28 February 2018) 
Employers are required to submit their Pay-As-You-Earn (PAYE) Employer Annual Reconciliations between 1 April and 31 May 2018 to SARS, confirming or correcting payroll tax amounts which were declared in respect of the 2017/2018 tax period.

16 March 2018 - PAYE BRS for Employer Reconciliation (August 2018 release)
05 March 2018 - Updated e@syFile™  Employer version 6.8.3
e@syFile™ Employer software has been updated from version 6.8.2 to version 6.8.3, you can refer to the release notes for more details on the changes made to the software.

01 December 2017 - Confirmation of PAYE banking details
Employers are urged to check their PAYE banking details on the eFiling RAV01 form. This will ensure that the banking details are correct in cases where an ETI refund is expected. If the details are incorrect employers will need to visit a SARS branch to update it.

1 November 2017 - Employer Interim Reconciliation
CLOSED NOW. Employers who have not submitted their interim declarations are urged to do so urgently. 
15 September 2017 - Employer Interim Reconciliation
The Employer Interim Reconciliation is now open from 15 September and runs to 31 October 2017, read more.
22 August 2017 - Correct foreign source code
Kindly note that employers have to specify the foreign source income on the correct foreign source code on the IRP5 before an employee is able to claim the section 10(i)(o) exemption. Therefore employers will be required to re-issue IRP5’s that incorrectly reflect foreign source income on local source codes.
 You can refer to the BRS - PAYE Employer Reconciliation for 2017 /2018.

What is it?

SARS has developed free software linked to eFiling called e@syFile™.

e@syFile™ was designed to help taxpayers (who are employers or payroll administrators) working with SARS to quickly, easily and conveniently manage their tax affairs.                                                                                                                     

Top Tip: The latest e@syFile™ release notes is version 6.8.3.

Current information must always be backed-up on your computer prior to installing the latest version, as the installation may delete your current information. Any beta test version downloaded must be uninstalled prior to installing the latest version of e@syFile™.

Ensure that the import file is aligned to the requirements in the latest BRS prior to importing the file to avoid rework.

The latest version of e@syFile™ must always be used as any information submitted to SARS using a previous version won’t be accepted. You will automatically be prompted to update when accessing e@syFile™ or visit eFiling to download the latest version.

Do you experience any issues with e@syFile™?

See a complete list of our e@syFile FAQ's.

Currently there are two software applications available:

e@syFile™ Employer allows employers and/or payroll administrators  to:

  • Complete, submit and revise (if necessary) the Monthly Employer Declaration (EMP201)
  • Complete, submit and revise the Employer Reconciliation Declaration (EMP501)
    • The importing of tax certificates and the capturing the EMP501 can be done offline. You only go online when you are ready to submit to SARS.
  • Manage the Employer Account
  • Manage Third Party Appointments (AA88s)
  • Register employees using the Income Tax Registration (ITREG) function.

Top Tip: The latest Release Notes tells you about the changes which have been made in the software. 

2. e@syFile™ DIVIDENDS TAX

e@syFile™ Dividends Tax allows Dividends Declarants and Regulated Intermediaries to submit dividend transaction data and complete declarations offline on the computer and then send these to SARS via eFiling.
e@syFile™ Dividends Tax can be downloaded and the importing and validating of declarations can be done offline. You only go online when you are ready to submit to SARS.
Top Tip: The latest Release Notes tells you about the changes which have been made in the software. tells you about the changes which have been made in the software. 
Last Updated: 11/04/2018 12:05 PM     print this page
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 Top FAQs

I receive an error message “Failed to connect to the update service”, how do I download the latest version of e@syFile™ Employer?
Where you receive the “Failed to connect to the update service” error message, you will be required to download and install (re-install) the latest version of e@syFile™ Employer.

I get an error message, concerning Adobe Air, when trying to update to the latest version of e@syFile™ Employer, how do I fix this?
When updating to the latest version of e@syFile™ Employer, make sure you are using a recent version of Adobe AIR.

e@syFile™ Employer gets stuck on the "processing" message after start-up or logging in, how do I fix this?
When opening e@syFile™ Employer, JAVA is used to decrypt the protected database to allow access once the user verifies their login name and password. Due to the recent JAVA updates

Do I need to tick the Employment Tax Incentive (ETI) field when completing a certificate on e@syFile™ Employer?
The ETI field is only mandatory when you have claimed ETI for the specific employee. A pop-up message will be shown, when manually capturing the certificate details for an employee who doesn't qualify for the ETI.

Are the Employee SIC7 and SEZ codes mandatory on e@syFile™ Employer?
If you have claimed the Employment Tax Incentive (ETI), the SIC7 and the SEZ codes are mandatory and must be captured or included in your CSV import file, when completing the employee certificate details.