e@syFileTM
 

What's New?

  • 01 June  2018 - 2018 Annual Employer Reconciliation (1 March 2017 – 28 February 2018)
    You are kindly advised that the deadline for the Pay-As-You-Earn (PAYE) Employer Annual Reconciliations submissions for the period 1 March 2017 – 28 February 2018 to SARS, confirming or correcting payroll tax amounts which were declared in respect of the 2017/2018 tax period has now closed as at 31 May 2018. Your submissions are late and should be submitted without any further delay as you may be liable for penalties.

  • 01 April 2018 - 2018 Annual Employer Reconciliation (1 March 2017 – 28 February 2018) - CLOSED 
    Employers are required to submit their Pay-As-You-Earn (PAYE) Employer Annual Reconciliations between 1 April and 31 May 2018 to SARS, confirming or correcting payroll tax amounts which were declared in respect of the 2017/2018 tax period.

Business Requirement Specifications (BRS) and timelines

​Business Requirement Specification
​       Year Applicable​                 Submission dates*​                       
BRS - PAYE Employer Reconciliation for 2018 / 2019 ​2019 Annual Employer Reconciliation
(1 March 2018 - 28 February 2019)
Interim: 15 Sep - 31 Oct 2018
Annual: 1 Apr - 31 May 2019
BRS - PAYE Employer Reconciliation for 2017 / 2018 ​2018 Annual Employer Reconciliation
(1 March 2017 - 28 February 2018)
Interim: 15 Sep - 31 Oct 2017
Annual: 1 Apr - 31 May 2018 
 
BRS - PAYE Employer Reconciliation for 2016 /2017​  2017 Annual Employer Reconciliation
(1 March 2016 – 28 February 2017)
Interim: 12 Sep - 31 Oct 2016
Annual: 1 Apr - 31 May 2017
* The final submission periods are subject to business requirements / readiness and calendar working day dates. Final confirmation will be communicated at the time of the relevant submission period. 
 

What is it?

SARS has developed free software linked to eFiling called e@syFile™.

e@syFile™ was designed to help taxpayers (who are employers or payroll administrators) working with SARS to quickly, easily and conveniently manage their tax affairs.                                                                                                                     

Top Tip: The latest e@syFile™ release notes is version 6.8.3.

Current information must always be backed-up on your computer prior to installing the latest version, as the installation may delete your current information. Any beta test version downloaded must be uninstalled prior to installing the latest version of e@syFile™.

Ensure that the import file is aligned to the requirements in the latest BRS prior to importing the file to avoid rework.

The latest version of e@syFile™ must always be used as any information submitted to SARS using a previous version won’t be accepted. You will automatically be prompted to update when accessing e@syFile™ or visit eFiling to download the latest version.

 
Do you experience any issues with e@syFile™?

See a complete list of our e@syFile FAQ's.

 
Currently there are two software applications available:
 
1. e@SYFILE™ EMPLOYER
 

e@syFile™ Employer allows employers and/or payroll administrators  to:

  • Complete, submit and revise (if necessary) the Monthly Employer Declaration (EMP201)
  • Complete, submit and revise the Employer Reconciliation Declaration (EMP501)
    • The importing of tax certificates and the capturing the EMP501 can be done offline. You only go online when you are ready to submit to SARS.
  • Manage the Employer Account
  • Manage Third Party Appointments (AA88s)
  • Register employees using the Income Tax Registration (ITREG) function.

Top Tip: The latest Release Notes tells you about the changes which have been made in the software. 


2. e@syFile™ DIVIDENDS TAX
 

 
e@syFile™ Dividends Tax allows Dividends Declarants and Regulated Intermediaries to submit dividend transaction data and complete declarations offline on the computer and then send these to SARS via eFiling.
 
e@syFile™ Dividends Tax can be downloaded and the importing and validating of declarations can be done offline. You only go online when you are ready to submit to SARS.
 
Top Tip: The latest Release Notes tells you about the changes which have been made in the software. tells you about the changes which have been made in the software. 
 
 
Last Updated: 10/07/2018 3:08 PM     print this page
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 Top FAQs

I receive an error message “Failed to connect to the update service”, how do I download the latest version of e@syFile™ Employer?
Where you receive the “Failed to connect to the update service” error message, you will be required to download and install (re-install) the latest version of e@syFile™ Employer.

I get an error message, concerning Adobe Air, when trying to update to the latest version of e@syFile™ Employer, how do I fix this?
When updating to the latest version of e@syFile™ Employer, make sure you are using a recent version of Adobe AIR.

e@syFile™ Employer gets stuck on the "processing" message after start-up or logging in, how do I fix this?
When opening e@syFile™ Employer, JAVA is used to decrypt the protected database to allow access once the user verifies their login name and password. Due to the recent JAVA updates

Do I need to tick the Employment Tax Incentive (ETI) field when completing a certificate on e@syFile™ Employer?
The ETI field is only mandatory when you have claimed ETI for the specific employee. A pop-up message will be shown, when manually capturing the certificate details for an employee who doesn't qualify for the ETI.

Are the Employee SIC7 and SEZ codes mandatory on e@syFile™ Employer?
If you have claimed the Employment Tax Incentive (ETI), the SIC7 and the SEZ codes are mandatory and must be captured or included in your CSV import file, when completing the employee certificate details.