My Business and Tax 

What's new?

  • 08 December 2017 - Updated e@syFile™ Employer version 6.8.2 
    e@syFile™ Employer software has been updated from version 6.8.1 to version 6.8.2, you can refer to the release notes for more details on the changes made to the software.

  • 01 December 2017 - Confirmation of PAYE banking details
    Employers are urged to check their PAYE banking details on the eFiling RAV01 form. This will ensure that the banking details are correct in cases where an ETI refund is expected. If the details are incorrect employers will need to visit a SARS branch to update it.

  • 1 November 2017 - Employer Interim Reconciliation
    CLOSED NOW. Employers who have not submitted their interim declarations are urged to do so urgently.

  • 15 September 2017 - August 2017 Employer Interim Reconciliation submissions open 15 September 2017
    The Employer Interim Reconciliation submission period is now open from 15 September and runs to 31 October 2017.
  • Reconciliation Declaration (EMP501) and Employee Income Tax Certificates [IRP5/IT3 (a) s] for the six month period 1 March to 31 August 2017. The interim IRP5/IT3(a)s for the six month period 1 March to 31 August 2017 must not be issued to an employee unless it is a final certificate (where the employee has left the service of the employer or the employer ceased to be an employer on or before 31 August 2017).
     

Changes which have been introduced:

  • New Income Source Codes 3719/3769, 3720/3770 and/or 3721/3771
    • Certain dividends in respect of restricted equity instruments are considered to be remuneration from which employees’ tax is deductible. When the above-mentioned codes are imported into or captured on e@syFile™ Employer or eFiling, a directive number will be required. You should enter fifteen zeros (0 x 15) as the directive number on the IRP5/IT3(a)s with these income source codes.
  • Updated version of e@syFile™ Employer
    • The updated version of e@syFile™ Employer should be used when filing your interim reconciliation and is available for download on www.sarsefiling.co.za. It is very important that you back up the current information on your computer prior to installing a new version as the installation may delete your current information.
    • You can submit your Employer Reconciliation Declaration (EMP501) and Employees Income Tax Certificates [IRP5/IT3(a)s] online via e@syFile™ Employer, or if you have less than 50 employees, via eFiling.
  • Payroll Tax (PAYE, SDL and UIF) compliance
    • To avoid penalties being levied make sure that you submit your declaration by no later than 31 October 2017.
Please note:  You need to submit your Monthly Employer Declarations (EMP201) and payments to SARS by the 7th of each month. In instances where the 7th falls on a public holiday, Saturday or Sunday, the due date becomes the last business day prior to the 7th. When making payment, make sure to use the correct Payment Reference Number (PRN) so that your payments are correctly allocated.
 
  • 22 August 2017 - Correct foreign source code
    Kindly note that employers have to specify the foreign source income on the correct foreign source code on the IRP5 before an employee is able to claim the section 10(i)(o) exemption. Therefore employers will be required to re-issue IRP5’s that incorrectly reflect foreign source income on local source codes.
     You can refer to the BRS - PAYE Employer Reconciliation for 2017 /2018.
  • 29 August 2017 - Employer Interim Reconciliation
    The Employer Interim Reconciliation will open on 15 September and run to 31 October 2017.

    During the Interim Reconciliation, employers are required to submit an Employer Reconciliation Declaration (EMP501) and Employee Income Tax Certificates [IRP5/IT3(a)s] for the six month period 1 March to 31 August 2017.

    Very importantly, employers must utilise the latest version of e@syFile Employer™ to file their reconciliation. We will inform you in due course about enhancements that will be introduced to the EMP501 and which version of e@syFile Employer™ you should download. Employers with 50 or less employees are reminded that they will be able to submit their returns via SARS eFiling without having to download e@syFile™.

  • 13 April 2017 - External Business Requirement Specification (BRS): PAYE Employer Reconciliation (August 2017 Release)

    In preparation for the 2017/2018 year of assessment, we have released an updated external business requirement specification (BRS): PAYE Employer Reconciliation (August 2017 Release).

    PAYE Employer Reconciliations cover employees’ tax (PAYE) and unemployment insurance fund (UIF) contributions withheld from employees’ remuneration, UIF contributions and skills development levies (SDL) payable as well as employment tax incentive (ETI) claimed by employers.

    We would like to draw your attention to the changes introduced in this BRS to assist you in preparing your systems and processes in time.

    During the Interim Reconciliation filing period in September/October employers are required to submit accurate reconciliation declarations for the six month period 1 March to 31 August, in respect of the Monthly Employer Declarations (EMP201) submitted, the interim Employee Income Tax Certificates [IRP5/IT3(a)] created, and payments made where applicable.

    You can find out more from the “Business Requirements Specification: PAYE Employer Reconciliation."

    Overview of changes:

    Additional or amended descriptions of fields for Employment Tax Incentive (ETI)
    New or amended descriptions of source codes have been added for ETI:

    • New source code 7005: ETI qualifying 12 month period indicator
      This field indicates the 12 month period for which the employee qualifies for ETI. If the employee qualifies for ETI for the specified month in the first 12 month qualifying period, the value under this code must be “1”. If the employee qualifies for ETI for a month in the second 12 month qualifying period, the value must be “2”. If the employee does not qualify for ETI for a month, the value must be “0”.

      Code 7005 is only applicable from the 2018 year of assessment.
      If the certificate type is ITREG, this field must not be completed.

    • Amended description for source code 7007: ETI Hours
      This field now represents the actual number of hours the employee was employed and paid remuneration in the specified Month (code 7006). A maximum of 160 hours may be reported if the qualifying employee was employed and paid remuneration for 160 or more hours.

    • Amended description for source code 7003: Minimum Wage
      This field indicates the minimum wage as specified by a wage regulating measure.

      It does not necessarily require the monthly minimum wage to be specified anymore – the hourly, weekly or monthly minimum wage may be specified provided that the Wage Paid (new code 7008) is also specified using the same rate (hourly, weekly or monthly).
      Please note that if there is no agreed wage regulating measure, this field must be zero (0.00).

    • New source code 7008: Wage paid
      This indicates the actual paid for the specified Month (code 7006). The rand value including cents must be specified, even if it amounts to zero.

      Please note that the same rate at which the wage is paid (hourly, weekly or monthly) that is used for code 7003 must be used for code 7008.
      The value of this code must be completed if code 3026 is populated with a “Y”.
      The value may be zero (0.00).
      Code 7005 is only applicable from the 2018 year of assessment.
      If the certificate type is ITREG, this field must not be completed.

      Additional source code descriptions and validation rules
      A number of source code descriptions and validation rules have been added as highlighted below.

    • Source code 3026: ETI Indicator
      If the employee qualifies for ETI in terms of the ETI Act for one or more months in the reconciliation period, this flag must be set to Yes (“Y”) or No (“N”) if any of the validation rules is failed.

    • Source code 3190: Employment date
      Indicating the initial date the employee was employed by the employer or, if earlier, the date employed by an associated employer as defined by the ETI Act, is mandatory. It must be in the format CCYYMMDD. The date cannot be later than “Date Employed From” (code 3170). 

    • Source code 3288: Postal address structure indicator
      This field indicates the format of the Employee Postal Address and is mandatory.

    • Source codes 3620 (3670) and 3621: Non-Executive Directors Fees (RSA residents) and Non-Executive Directors Remuneration (non-RSA residents)
      These fields were added i.r.o. Directors Fees paid/payable to RSA resident Non-executive Directors [3620(3670)] and Directors Remuneration received paid/payable to non-resident Non-executive Directors (3621). These fields are only applicable from the 2018 year of assessment.

    • Source codes 3719/3769, 3720/3770, 3721/3771: Income received
      These fields were added i.r.o. dividends not exempt and included in “remuneration”. These codes are applicable from the 2018 year of assessment.
      • Source code 3719 (3769): Dividends not exempt i.t.o. par (dd) of the proviso to s10(1)(k)(i)
      • Source code 3720 (3770): Dividends not exempt i.t.o. par (ii) of the proviso to s10(1)(k)(i) dividends
      • Source code 3721 (3771): Dividends not exempt i.t.o. par (jj) of the proviso to s10(1)(k)(i) dividends.

    • Source code 3923:Transfer of Unclaimed Benefits
      This field was added i.r.o. Unclaimed Benefits not yet claimed and transferred to an Unclaimed Preservation Fund and is only applicable from the 2018 year of assessment.

    • New validation rules for contribution codes 4472, 4473 and 4475: Employer’s pension, provident and retirement annuity fund contributions paid for the benefit of employees
      These validation rules have been added to ensuring that employer paid –
      • pension fund contributions, 4472, is linked to the related 3816 benefit code and 4001 employee deduction code,
      • provident fund contributions, 4473, is linked to the related 3825 benefit code and 4003 employee deduction code, and
      • retirement annuity fund contributions, 4475, is linked to the related 3828 benefit code and 4006 employee deduction code.

    • Amendment to the description of information code 4582: “Remuneration” portion of 3701, 3802, 3816 and 3702
      The foreign codes applicable to the relevant allowance and benefit codes have been deleted.
       
    • New information code 4583: “Remuneration” portion of 3751, 3852, 3866 and 3752
      This field was added and represents the “remuneration” portion of the relevant foreign allowance and benefit codes and is valid from the 2017 year of assessment.

      Please refer to the “Business Requirements Specification: PAYE Employer Reconciliation (August 2017 Release)” for a detailed description of these and other changes.

  • 10 March 2017 - The PAYE BRS Employer Reconciliation 2017 / 2018 is available.

    The first submissions will be for the first six month period ending August 2017.

    ​Business Requirement Specification
    ​       Year Applicable​                 ​Submission dates*
    BRS - PAYE Employer Reconciliation for 2017 / 2018 ​2018 Annual Employer Reconciliation
    (1 March 2017 - 28 February 2018)
    Interim: 15 Sep - 31 Oct 2017
    Annual: 1 Apr - 31 May 2018
     
    BRS - PAYE Employer Reconciliation for 2016 /2017​  2017 Annual Employer Reconciliation
    (1 March 2016 – 28 February 2017)
    Interim: 12 Sep - 31 Oct 2016
    Annual: 1 Apr - 31 May 2017


    * The final submission periods are subject to business requirements / readiness and calendar working day dates. Final confirmation will be communicated at the time of the relevant submission period.

Last Updated: 14/12/2017 3:16 PM     print this page
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