THE 2017 EMPLOYER annual RECONCILIATION

What's New?

  • 14 July 2017 - Omission of source code 4582
    With the implementation of the Retirement Reform requirements, information code 4582 (remuneration portion of income included under income codes: 3701 Travel Allowance, 3702 Re-imbursive Travel Allowance, 3802/3816 Use of Employer provided Vehicle) and its value were omitted from the submission file created by e@syFile™ Employer. Here is what Employers should do and what Employees should do, click here.

  • 6 July 2017 - e@syFile™ Employer version 6.7.5
    Kindly note that the SARS e@syFile Employers application has been updated to version 6.7.5 on Saturday, 8 July 2017.  The update is to allow for the uploading of the new source code 4582 (implemented from 2017) and to ensure the correctness of re-submissions done via the ‘e@syFile Utilities’ menu.
     

Don’t forget the following important details:

1. Make sure you have the latest version of e@syFile™ Employer available. To download the latest version, click here.
 
Please note - e@syFile version 6.7.5

E@syfile version 6.7.5 can be used to submit your 2017/02 reconciliation statement (EMP501) and all other reconciliations and re-submissions.
 
Remember: Always backup your current information on your computer before installing the new version, as the installation may delete your current information.

Top Tip: SARS will from time to time improve the system, to assist you to easily submit your reconciliation. Visit our website regularly or even better, subscribe to our RSS feeds and you will be alerted when any changes are made to the pages you subscribe too!.

  • Import the electronic Employee Tax Certificates [IRP5/IT3(a)s] CSV files from your current payroll system
  • Reconcile your EMP501 –

3. Manually completed Payroll Tax, placed in a drop-box at a SARS branch or posted, are no longer accepted.

These forms include:

  • Monthly Employer Declaration (EMP201)
  • Employer Reconciliation Declaration (EMP501)
  • IRP5/IT3(a)s
  • Tax Certificate Cancellation Declaration (EMP601)
  • Reconciliation Declaration Adjustment (EMP701).

Top Tip: An exception is made for employers with a maximum of five IRP5/IT3(a)s. The employer can still go into a SARS branch where an agent will help them capture these IRP5/IT3(a)s and the EMP501.

Employers should either use eFiling (For 20 IRP5/IT3(a)s or less) or e@syFile™ Employer to submit their declarations. These electronic channels are free, convenient and available 24/7.

4. Make sure your reconciliation submission balances


 

  • The EMP501 must reconcile to your EMP201s, which should have been submitted during the period (giving you a chance to correct this, where needed).
  • The EMP201s must reconcile to payments made for the period.
  • The EMP201 payments must reconcile to your IRP5/IT3(a)s generated.
Top Tip: Experiencing problems due to duplicate or incomplete EMP501 submissions made on e@syFile™ Employer, read more here.

5. Send your reconciliation before the deadline of 31 May 2017, to avoid penalties and interest being charged.

Please note: Submissions made on a disc at a SARS branch is no longer available.  

6. The latest Business Requirement Specification: PAYE Employer Reconciliation is available which defines the data submission requirements to SARS. 

Stay informed by visiting the website regularly, or even better, subscribe to our RSS feeds and you will be alerted when any changes are made to the pages you subscribe too!
 
To access this page in different languages click on the links below:
Last Updated: 21/07/2017 11:09 AM     print this page
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