Travel e-log book 

When can you claim for travel?

If you receive a travel allowance you can claim a deduction for the use of your private vehicle for business purposes.

What do I need to do?

Firstly, record your vehicle’s odometer reading on 1 March, i.e. on the first day of a tax year

Secondly, keep a logbook throughout the year simply download the 2014 eLogbook. Without a logbook you won’t be able to claim the cost of business travel against your travel allowance.

Thirdly, record your vehicle’s closing odometer reading on the last day of February of the next year, i.e. on the last day of the applicable tax year.

What do I record in my logbook?

Business trip by business trip you record the following:
  • The date of travel
  • The kilometres travelled
  • Business travel details (where you started your trip, where you went and the reason for the trip)
Top Tip: Your travel between home and your work cannot be claimed as this is regarded as private travel.

How do I work out how much I can claim?

There are two ways of doing this:
  • Calculate your claim based on the cost scale table which SARS supplies (You’ll find this table in the introduction section to the travel eLogbook)
  • Calculate your claim based on the actual costs. To do this, you'll have to keep an accurate record of all your expenses during the year, in addition to keeping a log book. These expenses include fuel, oil, repairs and maintenance, car licence, insurance, wear-and-tear and finance charges or lease costs.
Top Tip: you must keep your logbook for a period of at least five years as you may be required to submit it to SARS to back up your claim.

 

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 Top FAQs

How does my odometer reading affect my claim for travel expenses?
You should always maintain an opening and closing odometer reading for your travel claim to be considered. Also, note that the distance

Do I need to submit my logbook?
Yes, you need a log book to support your claim for expenses related to an employer-provided vehicle. However, you do not need to submit the log book with your ITR12 return.

What is an employer-provided vehicle?
Employers often provide their employees with a travel allowance to meet the cost of business-related car travel expenses. Some employers alternatively provide their

How can the taxable fringe benefit for employer-provided vehicles be reduced?
The taxable fringe benefit for employer-provided vehicles can be reduced by license fees, insurance, fuel and maintenance expenses that are directly

How are travel expenses for which I was reimbursed treated for PAYE purposes?
A travel allowance is any allowance paid or advance given to an employee in respect of travelling expenses for business purposes.