What's New?

  • 18 May 2020 - [email protected] version 7.0.5 was released

    • Introducing an updated EMP201 declaration to incorporate Covid-19 changes in legislation for SDL
      payment holidays

    • Adjustment to validation for source codes 7002 and 7005 to align with the SARS PAYE BRS, allowing
      but not expecting a zero balance under specified circumstances.

  • 15 April 2020 - Employer Annual Reconciliation is open from 15 April and closes 31 May.
    Employers to submit accurate and on-time annual reconciliations.

  • 4 February 2020 - [email protected] version 7.0.3 was released. No functionality changes were implemented.
     The only updated items in this release is the new security certificate for the application.  


Business Requirement Specifications (BRS) and timelines

​Business Requirement Specification
​       Year Applicable​                 Submission dates*​                       

BRS - PAYE Employer Reconciliation for 2020 / 2021

​2021 Annual Employer Reconciliation
(1 March 2020 - 28 February 2021
Interim: 14 Sep – 31 Oct 2020
Annual: 15 Apr – 31 May 2021

BRS - PAYE Employer Reconciliation for 2019 / 2020

​2020 Annual Employer Reconciliation
(1 March 2019 - 28 February 2020)
Interim: 23 Sep – 31 Oct 2019
Annual: 15 Apr – 31 May 2020
BRS - PAYE Employer Reconciliation for 2018 / 2019 ​2019 Annual Employer Reconciliation
(1 March 2018 - 28 February 2019)
Interim: 17 Sep - 31 Oct 2018
Annual: 1 Apr - 31 May 2019
BRS - PAYE Employer Reconciliation for 2017 / 2018 ​2018 Annual Employer Reconciliation
(1 March 2017 - 28 February 2018)
Interim: 15 Sep - 31 Oct 2017
Annual: 1 Apr - 31 May 2018 
 
BRS - PAYE Employer Reconciliation for 2016 /2017​  2017 Annual Employer Reconciliation
(1 March 2016 – 28 February 2017)
Interim: 12 Sep - 31 Oct 2016
Annual: 1 Apr - 31 May 2017
* The final submission periods are subject to business requirements / readiness and calendar working day dates. Final confirmation will be communicated at the time of the relevant submission period. 
 

What is it?

SARS has developed free software linked to eFiling called [email protected]™.

[email protected]™ was designed to help taxpayers (who are employers or payroll administrators) working with SARS to quickly, easily and conveniently manage their tax affairs.                                                                                                                     

Current information must always be backed-up on your computer prior to installing the latest version, as the installation may delete your current information. Any beta test version downloaded must be uninstalled prior to installing the latest version of [email protected]™.

Ensure that the import file is aligned to the requirements in the latest BRS​ prior to importing the file to avoid rework.

The latest version of [email protected]™ must always be used as any information submitted to SARS using a previous version won’t be accepted. You will automatically be prompted to update when accessing [email protected]™ or visit eFiling to download the latest version.

 
Do you experience any issues with [email protected]™?

See a complete list of our [email protected] FAQ's.

 
Currently there are two software applications available:
 
1. [email protected]™ EMPLOYER
 

e@syFile™ Employer allows employers and/or payroll administrators  to:

  • Complete, submit and revise (if necessary) the Monthly Employer Declaration (EMP201)
  • Complete, submit and revise the Employer Reconciliation Declaration (EMP501)
    • The importing of tax certificates and the capturing the EMP501 can be done offline. You only go online when you are ready to submit to SARS.
  • Manage the Employer Account
  • Manage Third Party Appointments (AA88s)
  • Register employees using the Income Tax Registration (ITREG) function.

Top Tip: The Lates Release notes tells you about the changes which have been made in the software. 


2. [email protected]™ DIVIDENDS TAX
 

 
e@syFile™ Dividends Tax allows Dividends Declarants and Regulated Intermediaries to submit dividend transaction data and complete declarations offline on the computer and then send these to SARS via eFiling.
 
[email protected]™ Dividends Tax can be downloaded and the importing and validating of declarations can be done offline. You only go online when you are ready to submit to SARS.
 
Top Tip: The latest Release Notes​ tells you about the changes which have been made in the software. tells you about the changes which have been made in the software. 
 
 
​​​
Last Updated: 13/11/2020 1:09 PM     print this page
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 Top FAQs

I receive an error message “Failed to connect to the update service”, how do I download the latest version of [email protected]™ Employer?
Where you receive the “Failed to connect to the update service” error message, you will be required to download and install (re-install) the latest version of [email protected]™ Employer.

I get an error message, concerning Adobe Air, when trying to update to the latest version of [email protected]™ Employer, how do I fix this?
When updating to the latest version of [email protected]™ Employer, make sure you are using a recent version of Adobe AIR.

Do I need to tick the Employment Tax Incentive (ETI) field when completing a certificate on [email protected]™ Employer?
The ETI field is only mandatory when you have claimed ETI for the specific employee. A pop-up message will be shown, when manually capturing the certificate details for an employee who doesn't qualify for the ETI.

Are the Employee SIC7 and SEZ codes mandatory on [email protected]™ Employer?
If you have claimed the Employment Tax Incentive (ETI), the SIC7 and the SEZ codes are mandatory and must be captured or included in your CSV import file, when completing the employee certificate details.

While downloading the latest version of the easyFile™ Employer, my anti-virus identified a virus and deleted any [email protected]™ Employer files already installed. Is there a virus on [email protected]™ Employer?
No, easyFile™ Employer is not infected by a virus. Make sure you have set your anti-virus to accept [email protected]™ Employer.