What's New?

  • 18 May 2020 - [email protected] version 7.0.5 was released

    • Introducing an updated EMP201 declaration to incorporate Covid-19 changes in legislation for SDL
      payment holidays

    • Adjustment to validation for source codes 7002 and 7005 to align with the SARS PAYE BRS, allowing
      but not expecting a zero balance under specified circumstances.

  • 15 April 2020 - Employer Annual Reconciliation is open from 15 April and closes 31 May.
    Employers to submit accurate and on-time annual reconciliations.

  • 4 February 2020 - [email protected] version 7.0.3 was released. No functionality changes were implemented.
     The only updated items in this release is the new security certificate for the application. 

  • 6 December 2019 - [email protected] version 7.0.2 was released
    Correction to validation of South African ID numbers to align with the rules as stipulated in the SARS PAYE BRS and the introduction of Employee Tax Validation (ETV) on all certificates included in EMP501 submissions. ETV feedback from SARS will be available on the EMP501 Status Dashboard under the Utilities menu in [email protected] Employer.

  • 16 October 2019 - [email protected] version 6.9.9 was released
    Kindly note that version 6.9.9 was released on [email protected] Employer last night.  Version 6.9.9 is however not a forced update in an attempt to limit downloading required.  When the [email protected] Employer application is opened, the screen below will be displayed.  At the bottom of the message is a Yes/No option. 

    Select the ‘Yes’ option where employers qualify for ETI.  This will then download version 6.9.9 which includes ETI updates addressing various ETI issues as identified over the past week.

    If clients do not have any ETI to be claimed, the option of ‘No’ must please be selected.  No version downloading will be done and the client can continue using version 6.9.8.

    Version update 16Oct19.jpg

  • 3 October 2019 - [email protected] version 6.9.8 was released.

  • 23 September 2019 - [email protected] version 6.9.7 was released.

  • 1 July 2019 - [email protected] version 6.9.6 - Due to the implementation of the new eFiling System on 01 July 2019,  it became necessary for [email protected] to implement a new URL for effective information/data transfer between SARS eFiling and the [email protected] system.  URL is the Uniform Resource Locator, and is used to specify addresses on the World Wide Web. A URL is also the fundamental network identification for any resource connected to the web (e.g., hypertext pages, images, and sound files). The protocol specifies how information from the link is transferred. 

    In order to implement the updated URL a new version (6.9.6) was required and implemented onto [email protected] on 01 July.  Kindly note that no functionality on [email protected] was affected.

  • 9 April 2019 - Release notes for the latest version [email protected] 6.9.5.

  • 17 September 2018 - Employer Interim Reconciliation Submissions
    The Employer Interim Reconciliation submission period is open from 17 September until 31 October 2018. During the Interim Reconciliation submission period, employers are required to submit an Employer Reconciliation Declaration (EMP501) and an interim Employee Income Tax Certificate [IRP5/IT3(a)s] for the six month period - 1 March to 31 August 2018. The interim IRP5/IT3(a)s must not be issued to an employee, unless it is a final certificate (where the employee has left the service of the employer or the employer ceased to be an employer on or before 31 August 2018). Read more on the changes.

  • 01 June  2018 - 2018 Annual Employer Reconciliation (1 March 2017 – 28 February 2018)
    You are kindly advised that the deadline for the Pay-As-You-Earn (PAYE) Employer Annual Reconciliations submissions for the period 1 March 2017 – 28 February 2018 to SARS, confirming or correcting payroll tax amounts which were declared in respect of the 2017/2018 tax period has now closed as at 31 May 2018. Your submissions are late and should be submitted without any further delay as you may be liable for penalties.

Business Requirement Specifications (BRS) and timelines

​Business Requirement Specification
​       Year Applicable​                 Submission dates*​                       

BRS - PAYE Employer Reconciliation for 2020 / 2021

​2021 Annual Employer Reconciliation
(1 March 2020 - 28 February 2021
Interim: 14 Sep – 31 Oct 2020
Annual: 15 Apr – 31 May 2021

BRS - PAYE Employer Reconciliation for 2019 / 2020

​2020 Annual Employer Reconciliation
(1 March 2019 - 28 February 2020)
Interim: 23 Sep – 31 Oct 2019
Annual: 15 Apr – 31 May 2020
BRS - PAYE Employer Reconciliation for 2018 / 2019 ​2019 Annual Employer Reconciliation
(1 March 2018 - 28 February 2019)
Interim: 17 Sep - 31 Oct 2018
Annual: 1 Apr - 31 May 2019
BRS - PAYE Employer Reconciliation for 2017 / 2018 ​2018 Annual Employer Reconciliation
(1 March 2017 - 28 February 2018)
Interim: 15 Sep - 31 Oct 2017
Annual: 1 Apr - 31 May 2018 
BRS - PAYE Employer Reconciliation for 2016 /2017​  2017 Annual Employer Reconciliation
(1 March 2016 – 28 February 2017)
Interim: 12 Sep - 31 Oct 2016
Annual: 1 Apr - 31 May 2017
* The final submission periods are subject to business requirements / readiness and calendar working day dates. Final confirmation will be communicated at the time of the relevant submission period. 

What is it?

SARS has developed free software linked to eFiling called [email protected]™.

[email protected]™ was designed to help taxpayers (who are employers or payroll administrators) working with SARS to quickly, easily and conveniently manage their tax affairs.                                                                                                                     

Current information must always be backed-up on your computer prior to installing the latest version, as the installation may delete your current information. Any beta test version downloaded must be uninstalled prior to installing the latest version of [email protected]™.

Ensure that the import file is aligned to the requirements in the latest BRS prior to importing the file to avoid rework.

The latest version of [email protected]™ must always be used as any information submitted to SARS using a previous version won’t be accepted. You will automatically be prompted to update when accessing [email protected]™ or visit eFiling to download the latest version.

Do you experience any issues with [email protected]™?

See a complete list of our [email protected] FAQ's.

Currently there are two software applications available:
1. [email protected]™ EMPLOYER

e@syFile™ Employer allows employers and/or payroll administrators  to:

  • Complete, submit and revise (if necessary) the Monthly Employer Declaration (EMP201)
  • Complete, submit and revise the Employer Reconciliation Declaration (EMP501)
    • The importing of tax certificates and the capturing the EMP501 can be done offline. You only go online when you are ready to submit to SARS.
  • Manage the Employer Account
  • Manage Third Party Appointments (AA88s)
  • Register employees using the Income Tax Registration (ITREG) function.

Top Tip: The Lates Release notes tells you about the changes which have been made in the software. 

2. [email protected]™ DIVIDENDS TAX

e@syFile™ Dividends Tax allows Dividends Declarants and Regulated Intermediaries to submit dividend transaction data and complete declarations offline on the computer and then send these to SARS via eFiling.
[email protected]™ Dividends Tax can be downloaded and the importing and validating of declarations can be done offline. You only go online when you are ready to submit to SARS.
Top Tip: The latest Release Notes tells you about the changes which have been made in the software. tells you about the changes which have been made in the software. 
Last Updated: 23/06/2020 12:19 PM     print this page
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 Top FAQs

I receive an error message “Failed to connect to the update service”, how do I download the latest version of [email protected]™ Employer?
Where you receive the “Failed to connect to the update service” error message, you will be required to download and install (re-install) the latest version of [email protected]™ Employer.

I get an error message, concerning Adobe Air, when trying to update to the latest version of [email protected]™ Employer, how do I fix this?
When updating to the latest version of [email protected]™ Employer, make sure you are using a recent version of Adobe AIR.

Do I need to tick the Employment Tax Incentive (ETI) field when completing a certificate on [email protected]™ Employer?
The ETI field is only mandatory when you have claimed ETI for the specific employee. A pop-up message will be shown, when manually capturing the certificate details for an employee who doesn't qualify for the ETI.

Are the Employee SIC7 and SEZ codes mandatory on [email protected]™ Employer?
If you have claimed the Employment Tax Incentive (ETI), the SIC7 and the SEZ codes are mandatory and must be captured or included in your CSV import file, when completing the employee certificate details.

While downloading the latest version of the easyFile™ Employer, my anti-virus identified a virus and deleted any [email protected]™ Employer files already installed. Is there a virus on [email protected]™ Employer?
No, easyFile™ Employer is not infected by a virus. Make sure you have set your anti-virus to accept [email protected]™ Employer.